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How To Become A Virtual Assistant Without Experience: Free Step-By-Step Guide

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Become A Virtual Assistant Without Experience

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Can someone really become a Virtual Assistant without experience and make money from home ?

If so, how ?  Is it easy to do ?  Is there a demand for Virtual Assistants ?

This post will answer all those questions for you.

In fact, it’ll even show you how much you can make and companies that hire virtual assistants.

But first, let’s start by going over the most in-demand services Virtual Assistants should offer.

 What Services Should A Virtual Assistant Offer ?

The services you should offer as a Virtual Assistant depend on what you can do, like to do, want to do, and are willing to learn to do.  The options are virtually unlimited.

You can become a Virtual Assistant with no experience as long as you can provide an in-demand service…and do it well.

To determine the most in-demand Virtual Assistant services, I took a hard look at the needs of prospective clients on freelance platforms as well as scoured through several VA guides.

I then narrowed down those needs to these top 10 services:

  1. Blog management – where you manage post publication dates, search engine optimization (SEO), redirections, broken links, and WordPress updates.
  2. Content creation for blogs – where you write blog posts, source and create images, perform keyword research and organize structure of articles.
  3. Podcast and YouTube editing and management – with knowledge of the right editing tools, you’ll manage the podcast or YouTube video, doing everything from ensuring the lighting is good to trimming clips as well as fine-tuning audio and perfecting the entire podcast or video.
  4. Social media management – consists of posting on social media platforms, creating images for social media, maintaining engagement and managing profiles.
  5. General administrative skills – where some of your tasks may be setting appointments, data entry, making travel arrangements, creating spreadsheets, monitoring voicemail, creating reports, drafting emails, and creating PowerPoint presentations.
  6. Online Outreach – tasks include: participating in relevant forums, generating leads, reaching out to advertisers / sponsors, and engaging in conversations with fellow bloggers.
  7. Email Management – where you’ll draft replies, organize incoming emails, manage spam, flag important emails, and follow-up on emails
  8. Email marketing – which is the process of writing and sending emails to subscribers, designing email templates, and managing the subscriber list
  9. Online Marketing – where you’ll create landing pages, create sales pages, manage promotions and new product launches, create brochures, and set-up paid advertising campaigns.
  10. Financial services – this is where you’ll process payments and perform bookkeeping duties.

Which service you choose to focus on, and become an expert in, is up to you.  As a matter of fact, you can become a pro in more than one service.  Offer your service in one of these in-demand niches and learn another VA skill…maybe learn how to do transcription for vloggers…and offer that skill, too.

Now that you have an idea of which services are worth your time, let’s talk about skills.

What Skills Do You Need To Become A Virtual Assistant ?

You need some skills to become a Virtual Assistant; you don’t need experience as a Virtual Assistant to become one. However, if you have a background as a personal assistant, executive assistant, secretary or admin assistant then being a Virtual Assistant will come easy for you.  If not, it will be a bit more difficult.  But not impossible

This is what I mean:

When it comes to skills, there are two types, each with several specific sub-skills.

They are…

#1 Soft skills, the skills just about everyone inherently has, like:

  • You have the ability to prioritize
  • You can multitask
  • You’re organized
  • You’re a good communicator
  • You have some sales skills
  • You can problem-solve

…and

#2 Hard skills, which are learned and will make you a better Virtual Assistant, like these:

  • Image creating and editing
  • Social media expertise
  • Accounting or bookkeeping experience
  • Computer knowledge
  • Customer service
  • Fast typing
  • Content creation

You can become a Virtual Assistant without experience as long as you have a some skills, both soft and hard.  This allows you to reach more clients, stand out within a niche, and provide a valued service.

So, even though you don’t need experience, it’s a good idea to get some skills.  In fact, I recently wrote a post showing you where to get in-demand VA skills.

Which brings me to this…

Is Being A Virtual Assistant Hard?

Being a Virtual Assistant is both easy and hard.  Easy if you already have some sought-after skills. Hard when you have to learn and then ‘sell’ those skills to find the paying clients.

Here’s what I mean:

As a Virtual Assistant, you’ll do a variety of business services, typically supporting multiple clients and businesses at a time doing specific tasks for each of them.  You probably already know how to do a lot of the highly sought after tasks such as administrative assistance, email handling, internet research, blog and website management, invoicing, and social media management.

That’s great.  But there can be a lot of competition for VA’s who can do a lot of stuff, making it hard to get high-paying clients.

But if you niche-down, meaning you become an expert in a specific area, it becomes easier to find clients who want your exact service.

Is There A Demand For Virtual Assistants?

Yes, especially among small businesses who don’t have the budget to hire staff nor the time to do the administrative work themselves.  In fact, being a Virtual Assistant is one of the best legitimate online jobs that pay well.

Virtual Assistants help companies to streamline their business, benefiting by reducing the workload on existing employees, lowering employee costs, and having more time to actually run their business.

And when they realize these benefits, businesses eagerly look for someone who can give more time back to them.

How Much Do Virtual Assistants Make ?

The salary of a Virtual Assistant averages $16.24 an hour and can be as high as $40.00 an hour.  How much you make as a VA depends on if you work for a Virtual Assistant service company (I’ll go over some of them later in this post) or you’re self-employed.

This is what Indeed tells us a VA can earn when working for a VA service company:

Virtual Assistant SalaryTypically, self-employed VAs earn considerably more because they are able to set their rates and market their services accordingly.

For example, these VAs offer specialized services with the average pay of $52.75 per hour.

Average Salary For Self-Employed Virtual Assistants

OK…now on to how you can become a Virtual Assistant with no experience

Here’s How To Become A Virtual Assistant (with no experience)

Step #1 Get The Right Equipment

It’s probably obvious, but to become a virtual assistant at home, the most important thing you need is a computer – desktop or laptop, whatever works for you.

The next most important piece of equipment is reliable internet. Wireless is fine for most VA work, but if your niche has to do with finance then you might want a more secure internet option.

As far as software and applications, don’t worry too much about buying and installing programs.  Most things can be done online, without having to download any software.  For instance, If your niche is creating Pinterest images, you can use Canva and do everything on Canva’s platform.

Become A Virtual Assistant With No Experience
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Step #2  Know The Right Tools To Use

No doubt, you will need some tools (besides the equipment I talked about above).  In fact, to become a Virtual Assistant you’ll need to know some tools.  The ones you use will depend on your niche so here is a nice assortment of free tools to help you with any virtual assistant service area you take on.

Grammerly
No matter what your VA specialty is, you’ll still have plenty of writing to do. Contracts, emails, teaching materials…whatever you create will most likely need to be proofread. This free tool makes everything you write easy to read and mistake free.

Canva
Whenever I need to make a professional-looking Pinterest image or infographic for a client, I turn to Canva. I LOVE Canva and use it all the time. This free-to-use tool lets you modify any of their templates or use them as-is for eye-catching graphics.

PicMonkey
Another free image creating tool, Pic Monkey is a lot like Photoshop. There is so much you can do with your images – re-size, crop, add text overlays, you name it.

Dropbox
Use Dropbox to store and share files with your clients.  You can share any file at any time simply by creating a link to one of your specific your Dropbox files and paste it into an email, chat, or text.  The recipient doesn’t even need a Dropbox account.

WordPress
Probably the most popular blogging platform, I consider WordPress to be a “must know” for all Virtual Assistants.

GroupMe
A mobile messaging app, GroupMe is designed for group chat.  It’s supposed to work on every device so there should be no problem communicating with anyone in real time.

Skype
You can’t beat a face-to-face conversation but most of the time – especially for the work at home VA – this is impossible. The next best thing is to use a free video conferencing service such as Skype.

LastPass
You can manage all your passwords – and those of your clients – with the LastPass password  management system.  How secure is LastPass ?  They claim to have strong encryption algorithms to ensure complete security but the real security starts with you and the master password you create.

Buffer
With so many Social Media options it gets tough keeping things sorted out. Buffer has a free tool that lets you connect social profiles and schedule up to 10 posts in advance.  Buffer’s app shows your analytics so you can monitor social engagements and track the trending posts.

Google Apps
Google has several free tools that’ll enhance your VA expertise. You can create, edit and share documents, presentations and spreadsheets through Google Docs, Sheets, Slides and Forms. If you’re not familiar to the tools Google has to offer, head on over to their learning center.

Step #3  Figure Out Your Service Niche

You might think that providing a ton of Virtual Assistant services will make you more “in demand” and get more jobs, right?

And it’s tempting to start out this way.

But being a Jack (or Jill)-of-all-trades is not the way to go.  It’s hard enough to make money when you’re really good at something, but being “kind-of” good at something is how you get mediocrity.

For instance, you might come across a paying gig that wants you to write an article about dog grooming.  But what if you know nothing about dog grooming ?  It’ll take you for-ev-ver to write it because of all the research you’ll have to do.

This is what you should do:

First, go back through the list of services a Virtual Assistant should offer I wrote about at the beginning of this post.

Next, think about which of those services interest you and make that your specialty.  The things you do well are the things that will make the money.

Then, get started.  And by that, I mean get started learning the skills necessary to do those services (see step 4) or – if you already have the skills – get started making money…which we’ll cover in a minute.

Now, your ‘thing’ might change over time.  What you like doing today may bore the crap out of you next year.  No problem, just become a specialist in something else.  Heck, you can even have a niche in a few different areas…like social media management and email marketing.

Step #4  Learn Virtual Assistant Skills (or review what you already know)

Remember when I said that a successful Virtual Assistant needs both soft and hard skills ?

Well, it’s true.  Even though you’re starting out with no experience, I strongly suggest you learn – or review – some skills related to the most in-demand services (see above).

Basically, become familiar with whatever your desired niche entails.  And if you need more resources, here’s my post that shows you where you can learn Virtual Assistant skills.

Here are a few places to get you started:

– Play around on the image-creation platform Canva.  It’s really easy and kind of fun, as you’ll learn here.

– If you don’t already, get to know Pinterest, Facebook, Twitter, Linkedin intimetely. You can start with this quick guide.

– Review your skills in Google Docs.  Or learn how to use it…and keep practicing.

– Practice email writing skills by doing some of these practice tests here and here.

Step #5  Get Paid To Do Virtual Assistant Work

Now it’s time to get paid as a Virtual Assistant and there are two routes you can take:

1)  Work for a reputable Virtual Assistant service company

and…

2) Work as an independent Virtual Assistant

Let’s go over both routes.

Work for a Virtual Assistant Company

Now that you’ve learned some skills and have knowledge of the most in-demand Virtual Assistant services, you can take a look at some of the top-rated companies that hire Virtual Assistants.  The majority of them want you to have at least some skills, if not a little bit of experience.  But because you don’t yet have experience doing VA work, this might be a tough way to go.

So this is what I suggest:

First, create – or adjust – your resume to highlight the skills you recently learned.  Now, think of anything office-related you may have done in past jobs or around your own home.  Did you ever do any spreadsheeting ?  Did you ever create newsletters ? Did you ever organize documents ? Did you ever make travel arrangements ?  Really put a lot of thought into this.

Then apply for a job with one of these Virtual Assistant companies.  They’re reputable companies and I’ll indicate if they take beginners.

  • 24/7 Virtual Assistant They don’t specifically mention they take beginners but they don’t count it out, either.
  • Belay
  • Time Etc. Hires people who have a background as a personal assistant, executive assistant, or admin. assistant.
  • Zirtual  If you have past Executive Admin. experience, apply.
  • Boldly
  • Vicky Virtual Hires virtual receptionists who don’t have Virtual Assistant experience.

Work as An Independent Virtual Assistant

In my opinion, this is the way to go if you have absolutely no experience as a Virtual Assistant.  Plus, you can set your own rates (unlike working for a VA company).

To start working as an independent Virtual Assistant, you have two options:

Option #1, Use freelance platforms

By far, this is the easiest way to get almost instant gratification.  You set yourself up on a freelance platform and start ‘bidding’ on gigs.

Upwork and Fiverr are the best freelance platforms for beginners BUT there is a lot of competition.

As a matter of fact, a lot of ‘seasoned’ Virtual Assistants would tell you to stay away from them because of the competition.

But you’re just starting out and need to build-up some experience.

So, to ensure you stand out from the crowd on Upwork and Fiverr, you need to make your profile as compelling, interesting, and hire-worthy as possible.

Here are a few of my tips to build a great profile:

  • You need a good photo of yourself.  In fact, Upwork requires one.
  • Give yourself a great title. Be specific and use keywords (words that are relevant to your specialty, like Pinterest Marketing or PowerPoint Presentation Specialist).
  • Don’t neglect your skills. List them in order of proficiency. After all, when someone is looking for a VA they usually have a specific task they need to have done.
  • Showcase your expertise and best work within your profile

And here’s an example of a freelance Virtual Assistant’s profile on Upwork: 

create your virtual assistant profile to reflect what services your offer.
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Notice two things about her profile:

First, she gave herself a great title, Executive Administrative Support Specialist.  This quickly tells prospective clients that she specializes in administrative support, therefore piquing their interest in her services.

Second, her overview summarizes her services with enough detail without being too long and drawn out.  Good for potential clients.

And here’s another example, a Virtual Assistant with no experience:

Virtual Assistant Title and Overview Example
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Once your profile is set-up, take these steps to boost your success:

  • Don’t wait for clients to come to you.  Go ahead and send potential clients (those seeking Virtual Assistants) a proposal which outlines how you can solve their needs.
  • Make sure you understand the job AND you have the proper amount of time to do it.
  • While they’re screening you, you should screen them.  Check out their history on Upwork to see if they had any complaints or issues with past freelancers.
  • Only take on projects you know you can handle – skill-wise and time-wise.
Option #2, Create a website and market yourself

First, let’s go over the idea behind this option because it has nothing to do with freelance platforms.

To get well-paying work as a Virtual Assistant, you need to prove and market your skills.

And you do that by:

  1. Using social media
  2. In-person networking
  3. Tapping into your market via forums, and blogs in your VA niche.

Anyone who is seriously considering hiring you as their Virtual Assistant wants to see proof of your abilities.

And this is where it gets difficult.  Why?  Because you have to rely on your own marketing skills, not a freelance platform that makes it easier to get jobs.

That said, the simplest way to go about this is with a website. It doesn’t have to be hundreds of pages stuffed with information. All you really need is an “About Me” page that tells who you are and your experiences; a “Hire Me” page, a “Contact” page, and a page with specific examples of your work and maybe even a few testimonials.

Setting up a website can be a bit daunting if you don’t have any experience in this area (you could hire a VA 🙂 ) But, if this is the route you want to go, then here’s The Wary Worker’s tutorial on how to start a website or blog

Step #6: Figure Out Your Rates

Before going any further, I need to say this:

You’ll only have to set your rates as a Virtual Assistant if you’re freelancing or creating your own website.  If you plan on working for a Virtual Assistant service company you’ll be paid whatever rate they set.

Going back to the ‘How Much Do Virtual Assistants Make’ section above, it’s not too out of reality to charge anywhere from $20.00 an hour to $40.00 an hour.  What you charge depends on what you think you’re worth, as you’ll see in a minute, and what service you provide.

And remember this: you can always charge more as you gain experience.

I took a look at some of the Virtual Assistants who are on the freelance platform Upwork and this is what I discovered:

  • The top-rated VA’s who focus on customer service, data entry, and misc. administrative duties charge an average of $32.00 an hour. Newer VA’s charge an average of $20.00 for similar tasks.
  • Virtual Assistants who focus on social media services charge an average of $57.00 an hour (top-rated VA’s) and $30.00 (newer VA’s)
  • All of these top-rated VA’s have at least 2,000 hours billed to clients while the newer ones have considerably fewer billed hours but have several jobs in the queue. This indicates they are in-demand.

When setting your rate, there are a few things to consider.  For instance, you are responsible for paying taxes (which may be self employment taxes due quarterly).  Also, you don’t get benefits like health, dental, vision, savings…all these things come out of your pocket.  And there will be overhead costs like computer, internet, office expenses.

But how much should you add to your rate to cover these things ?  Gina Horkey of 30 Days or Less to Virtual Assistant Success suggests you take your take-home pay from your old job and increase it by 25%.

Step #7  Make A Decision: Do You Still Want To Become A Virtual Assistant ?

By now you should have an idea if being a Virtual Assistant is something you want to do.

You know what you need to do to get started…

You have idea how much you can make…

You even know of some good companies that’ll hire you.

But if you don’t want to be a VA, move on to other work from home jobs, maybe learn how to become a transcriptionist.

And if you DO want to make money as a Virtual Assistant, you an either:

1) Follow these steps and just go for it, learning as you go.

or,

2) Enroll in one of these top-rated Virtual Assistant courses

Option #1 would work if you don’t mind learning as your go. It may take longer to get results, though.

If you’re serious about this, I would go with option #2.  You’ll be able to learn all the ins and outs from experienced Virtual Assistants, learn from their mistakes, feel more confident with a support team behind you, and earn more money faster.

Become A Virtual Assistant And Start Making Money

Can someone with no experience start a career as a Virtual Assistant ?

Yes, although there will be a learning curve.

If becoming a Virtual Assistant is something that really interests you, then GO FOR IT !  You’ll be glad you did.

As always, feel free to leave a comment below whether or not you decide to follow through and become a Virtual Assistant.

Become A Virtual Assistant With No Experience

 


Thank you for sharing !

Author: Kat Lewis

Kat Lewis is the person behind The Wary Worker, the blog that shows you how to work from home and live life in the meantime. Kat is a former Accounting Specialist turned Human Resource Generalist who found her niche in the work-at-home world. With an analytical background, Kat looks at every opportunity with a skeptical eye so she can bring the truth to anyone wanting to work from home.

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